Medical Providers/Vendor Payments

All physicians licensed to practice medicine in New York State may render emergency care for workers’ compensation injuries. However, in non-emergency situations, physicians must be authorized by the New York State Workers' Compensation Board (WCB) to treat workers' compensation claimants. All medical billing should be per the WCB Medical Fee Schedule and WCB Rules and Regulations guidelines.

When claimants receive medical and compensation benefits, their medical bills must be sent to the workers' compensation insurance carrier. Compensational injury treatment and medical services are not to be processed through primary medical insurance coverage or Medicare.

Medical Bill Submission

All medical bills sent to us should contain:

  • Required Medical Bill Treatment & Diagnosis Information

  • Proper CPT Coding

  • Our Claim Number (If known)

  • WCB Case Number (if known)

Medical bills (with the exception of Pharmacy bills) MUST be submitted including all required information to:

Preferred Method: Electronically via a clearinghouse, our Payor ID is: LT685 (Note: Per the New York State WCB, the CMS-1500 electronic submission requirement for providers will become mandatory on August 1, 2025. After this date, paper bills received will be discarded and not processed)

via mail:
The Black Car Fund
C/O TechSource National
P.O. Box 448
Syosset, NY 11791

Fax: 800.521.6460

Pharmacy bills MUST be sent to our office address:

The Black Car Fund
2833 Jackson Avenue, 6th Floor
Long Island City, NY 11101
Fax: 212.269.8655

PAR Request:

As of May 2nd, 2022, all Variance Requests must be submitted via the WCB’s Medical Portal. PARs submitted via any other means (Paper, Email, and or Fax) will be discarded.

For more information, please refer to the NYS WCB’s Onboard PAR Health Care Providers Overview.

Failure to send medical bills to the address listed above will delay the prompt processing of your payment.

Medical Provider/Vendor Payments

 

To check the status of a bill or payment information for a previous submission, please visit the Jopari Provider Portal. It is the quickest way to get all the information you need about a bill you submitted to The Fund. In the portal, you can find the status of a bill and whether it has been approved/denied, payment status, EOBs, and more. Click here to access the portal.

If you need assistance with the Medical Portal, please contact Jopari at 800.630.3060, or by email at support@jopari.com. Jopari’s hours of operation are Monday through Friday, 8:00 a.m. to 8:00 p.m. ET, excluding holidays.

We pay all medical providers using one-time virtual credit cards issued by VPay. Once The Black Car Fund has authorized payment, you will receive a one-time use card or "VCard" for your payment with the explanation of benefits (EOR) attached by fax or U.S. postal mail.

VCards are processed like any other traditional credit card payment you accept now; the only difference is that you don't have a plastic-type card, and there is no swiping. If you don't accept credit cards, we encourage you to begin doing so, as you will receive payment for your service promptly. However, if you decide that this payment option isn’t the best choice for you, when you receive the VCard, call the card's telephone number and request VPay to send a traditional paper check by U.S. Postal Mail.

VPay Vendor Notification | Sample VCard (Payment Method)

HIMP Request:

If you need to submit a HIMP request to us, please email the HIMP Request and supporting documentation to himp@nybcf.org.